Office assistant

Description

We’re passionate about helping banks to perform better, so we solely focus on creating banking software. Temenos offers cloud-native, cloud-agnostic, API-first digital banking, core banking, payments, fund management, and wealth management software products, enabling banks to deliver consistent, frictionless customer journeys and achieve market-leading cost/income performance. Our products combine the richest end-to-end packaged country model bank functionality and the most advanced technology, helping our clients go-live faster, giving them the freedom to innovate and deliver personalized experiences.
We are technology first, with 700+ published APIs, we partner with 100+ Fintechs in our marketplace. We have been recognized year after year by Gartner, IBS, and Forrester for our award-winning solutions.
Temenos is the 4th largest European Software company, with over 3000 clients in 150 countries. We are proud of our 7500+ Temenosians working across the globe to make banking better!

We are looking for a professional Office Administrator with strong organizational and advanced computer skills.

The candidate must be a reliable team player, able to handle multiple tasks and work effectively under pressure.

• You will type correspondence: letters, reports and other documents
• You will deal with post: courier shipments and tracks package; accepts and distributes deliveries by sorting, prioritizing, answering to, organizing and distributing mail.
• You will schedule and prepare meeting rooms
• You will provide receptionist services: greeting and assisting visitors, answering incoming calls, passing on calls and ensuring appropriate telephone coverage is maintained at all times.
• You will maintain office files
• You will implement and maintain office procedures
• You will manage office budget (facilities, stationary supply,etc.)
• You will be the main point of contact for the office
• You will liaise with suppliers
• You will do all the necessary travel arrangements for the staff
• You will provide support for visa and work permit application and liaise with local authorities

• You should have previous administrative experience.
• You should have high School diploma or state equivalency.
• You should have the ability to meet deadlines and handle multiple priorities.
• You should be proficient with Microsoft Word, PowerPoint, Excel and Outlook required.
• You should have great knowledge of German and English is required. Any other language is an asset
• You should have excellent verbal communication skills to include ability to effectively handle complex questions and issues independently
• You should be detailed oriented and have the ability to work with a high degree of accuracy
  
• You should have great organization skills. flexibility and capability to work in a small team
  
• You should have the ability to multitask and meet changing deadlines
  
• You should have the capacity to work autonomously and with limited supervision
• You should have working knowledge of email, scheduling, spreadsheets and presentation software
• You should have strong interpersonal skills and professionalism to communicate and work with all levels of
  management and staff members
• You should be professional, discreet manner in maintaining a strict level of confidentiality
• You should have a driver’ license and car preferable for trips to Grosswallstadt

Temenos is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. If you need assistance and/or a reasonable accommodation due to a disability during the application or the recruiting process, please let us know.